What's on your camp's task list?

[flower_2011]

We're a brand new camp - none of us have created a camp before (we've been a part of camps but never from scratch / our very own), so I'm seeking advice from the vets.
What key items that are on your task list? And or must haves. I know there are tips & tricks and random items that you consider as a "must have". Please share!!

Here are a few from my list thus far (in no particular order):
textured blankets for dome
blow up furniture
Rugs
Camp Name Banner
Generator
Generator Fuel
Power tools
Trash Containers
Fire barrel & materials
Lights for camp & dome
DJ equipment
Air mattress for dome
Coverings for our RVs
Flag / kite / camp marker
Water Barrel
Shaded tents (2)
laser lighting for dome
Speakers
Geodesic Center Dome
Cover for the dome to shade it
Fans for dome
Tape
Rope
Power tools
Trash containers

THANK YOU!

[Dr. Pyro]

You left off Camp Mates. Might be good to have some people there as well. Just sayin'.

[danibel]

I don't camp with a "theme camp" per say. But we have about 20 people that get together at least once in the summer before the burn and then of course, camp together at the burn itself. We have a "leader" and he generally herds the cats by getting a list of items people will bring and signups for a daily dinner.
One glaring missing item from your list (in my perspective) is a kitchen and gray water system. Is everyone on their own for meals? What about showers and dealing with gray water?

[duder9000]

EXTRA: bungee balls, ratchet straps, gorilla tape, rebar, and *good* rope. Basically bring extra of all the supplies you need for rigging shade when things are windier or less sturdy than you planned. Extra tarps too. Oh yeah, maybe a grommet kit - they're cheap and easy and handy (need a hammer). You still have time to buy bungee balls in bulk online (they're always a rip-off in stores & come in small quantities).

Something to alert people to/protect them from rogue guylines/rebar: tennis balls, those little LED finger lights work good, etc

A funnel for pouring grey water into empty jugs. Extra duct tape to secure lids to full jugs. (tip: as soon as a water jug is opened, tape the lid to the side of it so that it can be found when it's time to fill it with grey water!) I just re-read your post and see you're bringing a "water barrel" so maybe this doesn't apply to you, but I'll leave it here for others.

Misters - the pump-action ones for garden spraying are awesome. They sell ones at CVS that come with a thing that goes around your neck.

Extra plastic (reusable) plates/bowls/silverware for the ding-a-lings that will forget theirs or lose theirs somehow. All the plastic picnic stuff is on sale now at stores as they get rid of their summer stock.

Oft-forgotten kitchen tools: can opener, wine opener, cheese grater

HAVE FUN, You'll do great!!!

[flower_2011]

Thanks so much everyone!! I appreciate the feedback. Each RV is managing their grey water removal - each rv will likely flag down the trucks to assist.

[trilobyte]

Moving this over to the Preparation -> Shelter & Camping board since the thread's a better fit for the basics of setting up a camp.

[plantmandan]

Blow up furniture and air mattresses are nice, but do you have a plan B in case they pop? Patch kits work only for tiny leaks. How about some folding chairs?

You don't mention bikes. Your experience will be enhanced substantially if you bring bikes. Remember to put baskets on all of your bikes as well.

[percussivepaul]

Our camp is divided up into committees, and each committee head is responsible for getting everything together. This includes:

Structures
- All parts to build the shade structures and communal spaces
- Tools, work gloves, rebar, extra rope, duct tape, etc

Aesthetics
- Decorative fabric, beanbag chairs, carpets, flags/banners etc
- Camp signage and mailbox

Power/sound/lights
- Generator + baffle box
- Fuel + container
- Lights
- Sound system + cabling
- Power strips and extension cords
- Batteries (to run lights at night without generator) + charger + inverter

Kitchen
- Tables and a few folding chairs
- Propane stoves + fuel
- Dish bins and racks
- Filter and funnel to separate grey water from food when washing
- Dish soap/sponges
- Shelving for food storage
- A few big pots and pans
- Extra dishes and utensils
- Message board and markers (kitchen is a good place to leave notes)

Clean camp
- Trash bins, recycle bins, compost bins (plus a plan for getting this stuff off the playa)
- Garbage bags
- Signage for bins
- Lost and found / stuff left out bin

We also have committee leads for transportation, public events, fundraising, and publicity. Obviously this is more involved than what you're planning. But the key to success is division of responsibilities and delegating. Oh, and naturally, everyone also has their own tent and food and water etc to look out for.

Also somewhere in this list should be first aid kit and emergency supplies, but I don't think anyone's on that, so perhaps I better prod some people!

[flower_2011]

Thanks again. We've got bikes covered and will bring a blow up furniture repair kit. Good points!

@percussivepaul thanks for the detailed list. How big is your camp?

[AntiM]

Baffle box for the genny. Even the Rv gennies can have a single baffle block in front of them for the comfort of the neighbors.

[flower_2011]

@AntiM thanks - pardon my ignorance - what's a baffle box?

[theCryptofishist]

It's usually a wooden box put around/over a generator in order to reduce noise.

[stew]

Evap pond and lots of waste water containers.

[Oldguy]

A super-duper pooper scooper, a gripper/graber, a pointy stick, and a rake/shovel to pick up moop. Garbage bags. Vice grips, a drag magnet, and a minesweeper for metals.

[AntiM]

It's usually a wooden box put around/over a generator in order to reduce noise.

It can be as simple as a pallet or two with a chunk of old tarp stapled on, sends the noise upward instead of toward another camp. A sheet of cardboard will help. I saw one made of an old folding animal cage covered with a hunk of vinyl. Leave teh top open or ventilated to prevent overheating.

We aren't bringing a genny, but we are bringing our baffle box. Nearest noisy genny gets a darling cover for the week (with the owner's permission of course).

[theCryptofishist]

... a drag magnet,...

Iso has another fan!

[trilobyte]

Don't forget a solid LNT plan. One person should be responsible for wrangling and managing it, and you should have multiple campmates per day on cleanup duty - it's far better to keep it clean through the week than it is to wait until the end and stick your teardown crew with a ton of work. Oldguy already recommended the right tools. Scoopers and grabbers make the cleanup easy, then magnetic rakes make short work of finding screws and other metal bits that invariably find their way to the ground.